What Is Microsoft Universal Print for Streamlining Document Handling?
The ability to manage documents efficiently and effectively is more critical today than ever before. Companies are producing and receiving more and more documents, and with the shift towards remote work, it’s becoming increasingly challenging to manage them all. This is where Microsoft Universal Print comes in.
Microsoft Universal Print is a cloud-based printing solution that enables organizations to streamline their document handling process. With Universal Print, users can print from anywhere, using any device, and to any printer that’s registered with their organization’s Universal Print service. It’s an easy-to-use, reliable, and secure solution that simplifies printing for both IT departments and end-users alike.
In this article, we’ll take a closer look at Microsoft Universal Print, its features, benefits, and how it can help organizations improve their document handling process.
What is Microsoft Universal Print?
Microsoft Universal Print is a cloud-based print management solution that enables organizations to centralize their printing infrastructure, reduce print-related costs, and streamline their document handling process. With Universal Print, users can print to any printer registered with their organization’s Universal Print service, regardless of where they are or what device they’re using.
Features of Microsoft Universal Print
Universal Print comes with several features that make it a powerful and versatile printing solution for organizations of all sizes. Here are some of the key features of Universal Print:
Cloud-based Printing Infrastructure
Universal Print creates a virtual print queue in the cloud, which eliminates the need for print servers, print drivers, and complex print management infrastructure.
Device and Printer Agnostic
Universal Print is compatible with both Windows and non-Windows devices and works with both on-premises and cloud-based printers.
Seamless Integration with Azure Active Directory
Universal Print is fully integrated with Azure Active Directory (AAD), which means that user authentication is seamless and secure.
Remote Printing
Universal Print enables users to print from anywhere, using any device, and to any printer that’s registered with their organization’s Universal Print service.
Print Analytics
Universal Print provides detailed print analytics, which helps organizations track their printing usage and identify areas where they can reduce costs and improve efficiency.
What are the Benefits of Microsoft Universal Print?
Microsoft Universal Print offers several benefits for organizations looking to streamline their document handling process. Here are some of the key benefits of Universal Print:
Centralized Print Management
Universal Print enables organizations to centralize their printing infrastructure, which makes it easier to manage and maintain their printers.
Reduced Print-Related Costs
Universal Print eliminates the need for print servers, print drivers, and complex print management infrastructure, which can significantly reduce print-related costs.
Improved User Experience
Universal Print provides a seamless and consistent printing experience for users, regardless of the device they’re using or where they’re printing from.
Enhanced Security
Universal Print is fully integrated with Azure Active Directory, which provides advanced security features that protect user data and prevent unauthorized access to printers and print jobs.
Increased Flexibility
Universal Print is compatible with both on-premises and cloud-based printers, which gives organizations the flexibility to use their existing infrastructure while taking advantage of the benefits of cloud-based printing.
Simplified Print Management
Universal Print simplifies print management by eliminating the need for print servers, print drivers, and complex print management infrastructure.
How Microsoft Universal Print Works
Universal Print works by creating a virtual print queue in the cloud that’s connected to a physical printer. When a user prints a document, it’s sent to the virtual print queue, which then routes it to the appropriate physical printer. Here’s how the process works:
User Sends Print Job
The user sends a print job from their device to the virtual print queue in the cloud.
Virtual Print Queue Routes Print Job
The virtual print queue routes the print job to the appropriate physical printer.
Printer Prints Document
The physical printer receives the print job and prints the document.
User Receives Printed Document
The printed document is delivered to the user.
Get Started With Universal Print
Microsoft Universal Print is a powerful and versatile printing solution that enables organizations to streamline their document handling process, reduce print-related costs, and improve efficiency. With Universal Print, users can print from anywhere, using any device, and to any printer that’s registered with their organization’s Universal Print service.
Universal Print is fully integrated with Azure Active Directory, which provides advanced security features that protect user data and prevent unauthorized access to printers and print jobs. If you’re looking to streamline your document handling process and improve your organization’s printing infrastructure, Microsoft Universal Print is an excellent solution to consider.
Contact Unbound Digital to learn more about Microsoft Universal Print and how it can help your organization. Our team of experts can provide you with all the information you need to get started and help you set up and configure the service efficiently.