If Your Office Isn't Using a Dual-Monitor Workflow You Could Be Missing Out!

Is your team still using a single monitor attached to their PC to do their work? If so, you could be missing out on big productivity savings and improved user satisfaction.

The simple switch from a single-monitor to a dual-monitor workflow packs a lot of benefits according to several studies. It’s also a fairly inexpensive and easy upgrade you can make, giving it a fast payback.

According to a report by Wichita State University on ergonomics in offices, 98% of study participants preferred a two-monitor setup to just one monitor. They stated that it was less frustrating and made their work more efficient.

When seeking out business IT solutions that can positively impact your team and don’t require a long and costly rollout, adding an additional monitor should be at the top of your list of considerations.

Here’s why!

Big Productivity Improvements

Multiple studies have been done that confirm the productivity boosts of using an additional monitor for a desktop or laptop. The biggest reason for the efficiency gains is the fact that users have more screen space to do their work and can easily have multiple programs open at one time.

Here are two studies that show productivity boosts of over forty percent:

  • Dell White Paper: A whitepaper by Dell cited productivity boosts for text-based tasks at 44%. For spreadsheet-based tasks, improvement was at 29%. Users also compared two monitors against a larger single monitor, and the dual-monitor setup won out.
  • Jon Peddie Research Study: Jon Peddie Research surveyed users three times over 15 years. It found a 42% increase in overall average productivity with the use of more than a single monitor.

Reduces the Time Penalty of App-Switching

Multi-tasking has become the norm but switching windows all day long takes its toll on productivity. Employees are using an average of eight different apps in their daily workflows, and often keep multiple open at a time, switching between them several times an hour.

With more screen real estate, users can have two or more apps fully open at a time, reducing the time it takes to mentally and physically switch between them.

68% of surveyed employees say they spend a minimum of 30 minutes per day switching between different work apps.

For example, if an email notification comes in, instead of having to minimize a document they’re working in to pull up the email window, a user can simply glance over in a split-second to the other monitor to see if an email is important.

Inexpensive Fix to Make

Even if an employee’s productivity only increased half of what the studies cite, to approximately 21%, that is still a big payoff for a purchase that is fairly inexpensive. You can get quality monitors for around $200, much less than the cost to replace an entire computer because someone is getting frustrated with screen space limitation.

If you have a 40-hour per week employee that makes $20 per hour and their productivity is boosted by 21%, that’s roughly a two-week payback on your monitor investment.

No Steep Learning Curve

Sometimes companies invest in a new application to improve productivity, but gains take a while to realize because of a steep learning curve and the change of workflow habits.

When you add a monitor, the learning curve is very low. The monitor is simply plugged in and the computer display settings are configured to recognize it. Employees don’t have to learn new programs, they simply have more screen space to do what they’ve already been doing.

More Working Flexibility for Online Meetings

Having an additional monitor makes it easier to host online meetings and share your screen. Instead of being locked out of your programs so those viewing your screen can’t see things like incoming email banners, you can keep apps open on your other screen.

When connecting to share your screen over a program like Zoom, you can choose which of your two monitors you share. This gives you the freedom to have meeting notes or other applications open on your other screen.

This could be a big convenience if you need to watch your email for any messages from participants having technical troubles getting into the meeting.

Easier to Have Two Windows Up at the Same Time

When you’re working with a single screen, having two windows up side-by-side can be tricky. Most users end up having to resize windows, carefully position the two windows so they don’t overlap and then make sure they can reach scroll bars. This is both frustrating and time-consuming.

When you have two screens to work with, you can have two windows open fully at the same time, one on each display, for easy reference.

Need Help With More Efficient Workflows? 

Unbound Digital can help your Johnson City, Tennessee business review hardware and software options that are affordable and offer a big payback in productivity and efficiency.

Contact us today to schedule a consultation. Call 423-335-2461 or reach us online.


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